As with other 5W services, comprehensive implementation and management of the service is provided by 5W. The Cloud Archive service is again accessed using either web browser, email or telephone. The basic service requests are joined by an additional request for optional Analytics and Compliance.
- Add or remove data stores from the service.
- Manually archive or recall data.
- Add or remove the Analytics or Compliance option.
- Receive an up-to-date activity report for the service.
- Receive an up-to-date billing report for the service.
Storing data has a cost, both in terms of money and the time to manage the data. The goal is to balance performance and storage cost, while meeting the requirements of business applications and business processes. Insufficient storage capacity, low performance and high cost are quickly visible. Dormant data, legal non-compliance and missed opportunities often remain invisible. The Cloud Archive service scans the data stores in your company and moves dormant data into the archive. During the scan additional information can be read from the data, allowing Analytics and Compliance processes to be applied to all your company’s data.
During setup of the Cloud Service 5W will work with your company’s staff to choose the rules for moving data to the archive. The Cloud Service is then provided with the list of data stores to check. Not all the data stores in your company need to be added immediately, the list is easily be changed while the service is running.
Any data found in the designated data stores meeting the archiving rules is automatically moved to the archive. Data can also be manually selected for archiving. When data is needed, it is recalled from the Archive and copied into any data store chosen by the staff member making the recall request.
In addition to the reduction in storage costs the Cloud Archive service provides Analytics and Compliance functionality. If one or both of these capabilities is enabled, the service gathers additional information about the data during the archive scan. 5W will work with your company’s staff to define the Analytics and/or Compliance capabilities required and the rules needed to implement them.